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Get Involved

If you are interested in getting involved by donating your time or money to support our efforts we welcome you with open arms!

See below for the opportunities to donate and a list of our Executive descriptions.  We are always looking for new people to come on board.  We are a fun group that only meets 4-5 times in the school year.  The commitment is minimal but the reward is huge!  Even if you would like to volunteer only for specific events or activities, please contact us by email.

blueandgoldathleticsociety@gmail.com

Executive Committee

Silent Auction Committee

We are pleased to share details about volunteer opportunities available through the Blue & Gold Athletic Society's Silent Auction Committee.  Task descriptions can change and be adapted to suit the needs of the Committee.

 

Thank you for your interest.

Silent Auction Chair

Silent Auction Chair

  • Oversees that each committee has their responsibilities and assignments

  • Takes care of logistical tasks

Auction Item Procurement

  • Generating leads for item procurement.

  • Maintaining an item donation form to record what’s been committed and who donated it.

  • Arranging items at item pickup by bidder number for a quick and easy checkout.

  • Set up the Online Auction Website

  • Printing and mailing thank-you letters with tax deductible information.

Auction Item Prep

  • Bundling donated items into packages/lots.

  • Photographing items and designing signage.

  • Displaying auction packages at the venue.

  • Creating an auction catalog/uploading information to Elevate Auctions Website

  • Preparing Bid Sheets

Sponsorship

  • Solicitation and relationship management

  • Track sponsorships

  • May also acquire donations

Food & Beverage

  • Order Food and manage catering

  • Keep track and order inventory

  • Order / Purchase Liquor

  • Liquor License

  • Insurance

Decorating
& Event Set Up

  • Order decorations, keep track of inventory

  • Form a set up volunteer group and coordinate with Athletic Director

  • Set up all printed signage

  • Be available the day prior to Auction to work with student athletes on set up

Cash & Checkout

  • Prepare checkout items: sharpies, calculators, bidder item sheets...

  • Prepare cash floats and count check sheets

  • Create and train a volunteer group, provide an event schedule.

  • Acquire payment devices, Square

  • Update payment device and cash out instruction sheets

  • Update instructions for Auction item check out.

Games & Volunteers

  • Create or Refresh Games and Draws

  • Provides instructions to create signage

  • Ensure there are draw buckets, tickets and prizes 

  • Finds and trains volunteers

  • Creates volunteer schedule

Marketing, Media and Communications

  • Ensures an ad is placed into community newsletters

  • Email Marketing Campains

  • Creates a sociall media strategy

  • Updates the website

  • Creates graphic and signage for promotional material

  • Creates Event posters

  • Coordinates with printer

  • Finds photographer for event

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